we can define document management as the software that controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories, and output systems, and information retrieval systems. Also, the processes used to track, store and control documents.
Document management is one of the precursor technologies to content management, and not all that long ago was available solely on a stand-alone basis like its imaging, workflow, and archiving brethren. It provides some of the most basic functionality to content management, imposing controls and management capabilities onto otherwise "dumb" documents. This makes it so that when you have documents and need to use them, you are able to do so.
Features at a glance:
- Access your documents ANY TIME, ANY WHERE
- Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
- improved productivity through shared practices
- greater cost efficiencies
- Collect information from any digital source.
- Empower organisations to capitalize on accumulated knowledge by locating documents, experts, and information sources
- Collaborate with colleagues on documents and projects.